Profile

My Belts
My Next Belts
My Results
Administration

Profile

This is your main profile page.

Your name and photo are setup by your sensei. Your division is calculated based on your age at the end of the judo year.

The News section at the bottom shows interesting club news. Some News Items might contain a hyperlink.

My Progress

My Belts - (if applicable) show history of your belts

My Next Belts - show requirements for your next belts

My Results - show/add/change event results (if tracked by club)

Fees & Payments - show fees due and paid for judo year (if tracked by club and only available if online)

Administration - open Administrator page. Only displayed if online and if you are a DKJ Sensei Administrator for your club.

Header Icons

Club logo

Help page

Refresh the page

Note Clicking on this icon will display notes from sensei to you. The red dot indicates there are unread notes. If there are no notes this icon will not be displayed.

Logout (only required if switching users)

Connected Image or Not Connected Image Indicates whether or not you are connected to the internet. DKJ Sensei will operate without a connection to the internet with limited functionality.

Note from Sensei

Trash

Click on Trash to delete note

Note - there is no need to logout unless you are changing users.

Are you sure you want to logout?

OK Cancel

Login

Enter the following fields and click the Login button:

First Name, Last Name, Birth Date

Club Pick from drop-down

Club Code This field has one of 3 meanings depending on who you are:

If you are a club member this is the code provided to you by your club sensei
If you are a sensei logging in for the first time, this is the code provided to you by the DKJ Sensei Administrator
If you are a sensei logging in any time after the first time this is your personal password you set the first time you logged in

Header Icons:

DKJ Sensei logo

Help page

Forgot Password

Cancel Reset Password

Choose Import File		Select Judo Year to import from Trackie
Click to choose file	OR		Preview	Import

Import Judoka

Use this page to import judoka from either a comma-separated file (CSV) or directly from Trackie.

CSV file must have following columns, named exactly as follows: First Name, Last Name, Gender, Year of Birth, Month of Birth, Day of Birth, Email Address. The Mailing Address, City, Postal Code, Daytime Phone and Rank/Belt Level columns are optional but will be used if present.
Import from Trackie is only available if club has a Trackie Token assigned by Judo Canada. The Trackie Token is setup in the Club Page. The selected year will determine which judoka to import from Trackie based on judoka registration date.

Steps:

1. Click Choose file to choose CSV file OR enter a Judo Year to import from Trackie.
2. Click Preview button. This will import into DKJ Sensei and allow you to preview results.
3. Review results. The Comments column will indicate if a match was found in existing DKJ Sensei judoka list.
4. When ready, click Import button. Import button is only enabled if you have previewed first and your CSV file contains all mandatory columns.

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Are you sure you want to import?

Yes Cancel

Katas

Lists all katas required for this belt, and their signoff status.

The symbol, if present, indicates this is the next required kata.

Check means that this technique has been signed off.

Press the button to enter edit mode.

In edit mode enter a date (or remove a date) to signoff (or un-signoff) a kata.

Click on a kata for more detail.

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Refresh Page

Edit

Save

Would you like to save your changes?

Yes No

Throws

Tachi Waza

Lists all tachi waza (throws) required for this belt, and their signoff status.

The symbol, if present, indicates this is the next required tachi waza.

Check means that this technique has been signed off.

Press the button to enter edit mode.

In edit mode enter a date (or remove a date) to signoff (or un-signoff) a tachi waza.

Click on a tachi waza for more detail.

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Edit

Save

Would you like to save your changes?

Yes No

Holddowns

Controls

Lists all controlling techniques (holddowns or ne waza) required for this belt, and their signoff status.

The symbol, if present, indicates this is next required controlling technique.

Check means that this technique has been signed off.

Press the button to enter edit mode.

In edit mode enter a date (or remove a date) to signoff (or un-signoff) a controlling technique.

Click on a controlling technique for more detail.

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Edit

Save

Would you like to save your changes?

Yes No

Breakfalls

Ukemi

Lists all ukemi (breakfalls) required for this belt, and their signoff status.

The symbol, if present, indicates this is next required ukemi.

Check means that this technique has been signed off.

Press the button to enter edit mode.

In edit mode enter a date (or remove a date) to signoff (or un-signoff) an ukemi.

Click on an ukemi for more detail.

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Refresh Page

Edit

Save

Would you like to save your changes?

Yes No

My Belts

Judoka Belts

This page shows all your belts that have been signed off.

This page is used to signoff belts for the selected judoka.

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Refresh the page

Edit (signoff or un-signoff) a belt

Only displayed when in Edit mode. Save your changes.

Click on a belt to show all the techniques required for that belt.

Press the button to enter edit mode.

In edit mode enter a date (or remove a date) to signoff (or un-signoff) a belt.

When a belt is signed off (or un-signed off) your head sensei will receive an email with the details.

Would you like to save your changes?

Yes No

My Results

This page shows all your event results.

Click the Add button to add a row. Only available when online.

Click on a row to enter edit and delete mode.

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Refresh Page

Add Result

Export Results (opens a new window)

Kata Detail

This page shows details about the selected kata and whether or not it's been signed off.

The symbol, if present, indicates this is the next required kata.

If the Recording image is displayed clicking on the image will popup a video of the technique (only available when online).

Press the button to enter edit mode.

In edit mode the following fields are available:

Date: Add or remove a date to signoff or un-signoff a kata.
Next?: Flag a kata to indicate this is the judoka's next technique.
Comment: Enter a comment to judoka such as 'almost there' or 'needs refinement'.

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Refresh Page

Edit

Save

Would you like to save your changes?

Yes No

Tachi Waza Detail

This page shows details about the selected tachi waza (throw) and whether or not it's been signed off.

The symbol, if present, indicates this is the next required tachi waza.

If the Recording image is displayed clicking on the image will popup a video of the technique (only available when online).

Press the button to enter edit mode.

In edit mode the following fields are available:

Date: Add or remove a date to signoff or un-signoff a tachi waza.
Next?: Flag a tachi waza to indicate this is the judoka's next technique.
Comment: Enter a comment to judoka such as 'almost there' or 'needs refinement'.

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Refresh Page

Edit Throw

Save Throw

Would you like to save your changes?

Yes No

Control Detail

This page shows details about the selected controlling technique and whether or not it's been signed off.

The symbol, if present, indicates this is the next required controlling technique.

If the Recording image is displayed clicking on the image will popup a video of the technique (only available when online).

Press the button to enter edit mode.

In edit mode the following fields are available:

Date: Add or remove a date to signoff or un-signoff a controlling technique.
Next?: Flag a control to indicate this is the judoka's next technique.
Comment: Enter a comment to judoka such as 'almost there' or 'needs refinement'.

Header Icons:

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Refresh Page

Edit

Save

Would you like to save your changes?

Yes No

Ukemi Detail

This page shows details about the selected ukemi (breakfall) and whether or not it's been signed off.

The symbol, if present, indicates this is the next required ukemi.

If the Recording image is displayed clicking on the image will popup a video of the technique (only available when online).

Press the button to enter edit mode.

In edit mode the following fields are available:

Date: Add or remove a date to signoff or un-signoff an ukemi.
Next?: Flag an ukemi to indicate this is the judoka's next technique.
Comment: Enter a comment to judoka such as 'almost there' or 'needs refinement'.

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Refresh Page

Edit

Save

Would you like to save your changes?

Yes No

Fees & Payments

Judoka Fees & Payments

This page shows all fees due and payments made by this judoka for selected year.

Click on a detail row (not a totals row) to edit or delete the fee/payment.

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Refresh Page

Print financial statement (will open new tab/window)

Add a fee/payment. Only displayed if there are Item Costs setup for this judo year.

Add missing fees. This button adds all the fees that are missing for this Judoka for the selected year and the current month. This button is only displayed if there are Item Costs setup for this judo year.

This button adds all the missing fees for for /. Are you sure you want to continue?

Yes No

Edit/Delete Judoka Fee/Payment

This page is used to edit a Judoka Fee/Payment.

Any of the entries on the selected fee/payment can be changed.

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Save your changes

Apply overpayment. Only displayed if overpayment amount is available.

Delete fee/payment

Are you sure you want to delete the following:

Yes No

Would you like to save your changes?

Yes No

Click on a row to edit/delete

No payment types found. Click on + to add a payment type.

Payment Types

This page is used to maintain Payment Types for this club.

Click on a row to edit or delete the Payment Type.

Description: description of Payment Type (Cash, Credit, etc)
Active?: check if this Payment Type is Active (available for use)
Used Count: indicates the number of times this Payment Type has been used for this club. It is non-editable.

A Payment Type cannot be deleted if it has been used by this club.

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Add a payment type

Edit/Delete Payment Type

This page is used to edit or delete a Payment Type for this club.

Description: description of Payment Type (Cash, Credit, etc)
Active?: check if this Payment Type is Active (available for use)
Used Count: indicates the number of times this Payment Type has been used for this club. It is non-editable.

A Payment Type cannot be deleted if it has been used by this club.

All fields are mandatory.

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Save your changes

Delete payment type

Are you sure you want to delete the following:

Yes No

Would you like to save your changes?

Yes No

Click on a row to edit/delete

No items found. Click on + to add an item.

Items

This page is used to maintain for sale Items at this club (Dues, Club Fees etc).

Click on a row to edit or delete the Item.

Description: description of Item
Term: term for Item (example: Annual, Monthly or One-Off)
Start Month: starting month for Item (Jan, Feb, etc). Not required if this is not an Annual or Monthly Item.
End Month: ending month for Item (Jan, Feb, etc). Not required if this is not an Annual or Monthly Item.
Display Order: determines the order this Item will display on the Judoka financial statement
Active?: check if this Item is Active (available for use)
Used Count: column indicates the number of times this Item has been used for this club. It is non-editable.

You cannot delete an Item that has been used by this club.

Header Icons:

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Add an item

Edit/Delete Item

This page is used to edit an Item for sale in this club (Dues, Club Fees etc).

Description: description of Item
Term: term for Item (example: Annual, Monthly or One-Off)
Start Month: starting month for Item (Jan, Feb, etc). Not required if this is not an Annual or Monthly Item.
End Month: ending month for Item (Jan, Feb, etc). Not required if this is not an Annual or Monthly Item.
Display Order: determines the order this Item will display on the Judoka financial statement
Active?: check if this Item is Active (available for use)
Used Count: column indicates the number of times this Item has been used for this club. It is non-editable.

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Save your changes

Delete item. You cannot delete an Item that has been used by this club.

Are you sure you want to delete the following:

Yes No

Would you like to save your changes?

Yes No

Add an Item

This page is used to add a for-sale Item for this club (Dues, Club Fees etc).

Description: description of Item
Term: term for Item (example: Annual, Monthly or One-Off)
Start Month: starting month for Item (Jan, Feb, etc). Not required if this is not an Annual or Monthly Item.
End Month: ending month for Item (Jan, Feb, etc). Not required if this is not an Annual or Monthly Item.
Display Order: determines the order this Item will display on the Judoka financial statement
Active?: check if this Item is Active (available for use)

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Save your changes

Would you like to save your changes?

Yes No

Judo Year:

Click on a row to edit/delete

No item costs found. Click on + to add an item cost.

Annual Item Costs

This page is used to maintain the annual costs for Items for sale at this club.

Click on a row to edit or delete the annual Item cost.

Item: select for-sale Item from list
Term: based on Item chosen
Start Month: based on Item chosen
End Month: based on Item chosen
Youth?: check this box if this Item is for youth
Amount: cost of this Item for this year
Active?: check if this Item is Active (available for use)
Used Count: indicates the number of times this Item has been used for this club for this year. It is non-editable.

You cannot delete an Item, change the Amount due or change the Youth setting for an Item that has been used by this club for this year.

All fields are mandatory.

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Add an Item Cost

Copy Costs from Last Year. This button copies Active Item Costs from last year to this year. Once Costs have been copied they can be changed as needed.

This button copies all Active Item Costs from to . Are you sure you want to continue?

Yes No

Edit/Delete Annual Item Cost

This page is used to edit or delete the annual cost for an Item for sale in this club.

Item: select for-sale Item from list
Term: based on Item chosen
Start Month: based on Item chosen
End Month: based on Item chosen
Youth?: check this box if this Item is for youth
Amount: cost of this Item for this year
Active?: check if this Item is Active (available for use)
Used Count: indicates the number of times this Item has been used for this club for this year. It is non-editable.

You cannot delete an Item, change the Amount due or change the Youth setting for an Item that has been used by this club for this year.

All fields are mandatory.

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Save your changes

Delete payment

Are you sure you want to delete the following:

Yes No

Would you like to save your changes?

Yes No

Add an Annual Item Cost

This page is used to add the annual cost for an Item for sale in this club.

Item: select for-sale Item from list
Term: based on Item chosen
Start Month: based on Item chosen
End Month: based on Item chosen
Youth?: check this box if this Item is for youth
Amount: cost of this Item for this year
Active?: check if this Item is Active (available for use)

All fields are mandatory.

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Save your changes

Would you like to save your changes?

Yes No

Date*	Event Type*	Opponent	Category*	Technique	For/Against*	Result	Win/Loss	Notes

Edit/Delete Result

This page is used to edit or delete a result.

Date: Date of Event
Event Type: Type of Event
Opponent: Name of Opponent
Category: Throw/Holddown/Kata
Technique: Name of Technique
For/Against: Technique For or Against judoka
Win/Loss: Win or Loss
Result: Result of technique
Notes: Notes

You can only edit or delete a result if you are online.

Fields with an asterisk (*) are mandatory.

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Save changes

Delete result

Are you sure you want to delete this result?

Yes No

Would you like to save your changes?

Yes No

Date*	Event Type*	Opponent	Category*	Technique	For/Against*	Result	Win/Loss	Notes

Add Result

This page is used to add a result.

Date: Date of Event
Event Type: Type of Event
Opponent: Name of Opponent
Category: Throw/Holddown/Kata
Technique: Name of Technique
For/Against: Technique For or Against judoka
Win/Loss: Win or Loss
Result: Result of technique
Notes: Notes

You can only add a result if you are online.

Fields with an asterisk (*) are mandatory.

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Save result

Would you like to save your changes?

Yes No

Club Name

Club Logo

...

Delete

Club Settings

Maintain Financials?

Maintain Results?

Maintain Attendance?

Club Code

Trackie Token

Syllabus Syllabus

Head Sensei Head Sensei

Email Settings

From Email Address

Welcome Email Template

Mailing List Settings

Mailing List Email Address

CPanel Domain

CPanel Port

CPanel UserID

CPanel Password

eTransfer Settings

Mailbox Name

Mailbox Port

eTransfer Email

eTransfer Pwd

Club Details

This page shows details about your judo club.

Press the button to enter edit mode.

Required Fields

Club Name: The name of your judo club.
Club Code: The Club Code your members will use to login to the app. Note - this is only for regular members. Senseis will have their own passwords.
Maintain Financials?: If checked then use app to track judoka financials.
Maintain Results?: If checked then use app to track judoka event results.
Maintain Attendance?: If checked then use app to track judoka attendance.
Syllabus: The judo syllabus used by your club.
From Email Address: Email address used as 'from' email when sending out automated emails. Typically 'no_reply@domain.extension'.

Remaining Fields

Trackie Token: Trackie Token assigned to club by Judo Canada. If this field is populated it is used to pull Judoka details from Trackie. Will always show as ******** for security purposes.
Welcome Email Template: Default email template used by 'Welcome' Paste button in Send Judoka Email window.
Head Sensei: The head sensei for your club - the user that will receive notification emails of belt promotions etc.
Logo: Your club's logo. In edit mode click on to pick a logo file. Must be an image file. Click on to delete your club logo.

Mailing List Settings

DKJ Sensei can be used to maintain a mailing list for your club. New judoka will be added to mailing list; inactivated judoka will be removed from mailing list. If you choose to use this feature the Mailing List Details section must be completed.

Mailing List Email Address: Mailing list (in the form of an email address).
CPanel Domain: CPanel domain.
CPanel Port: Corresponding CPanel domain port (numeric).
CPanel UserID: CPanel UserID used to maintain member mailing list. Will always show as ******** for security purposes.
CPanel Password: Corresponding CPanel password. Will always show as ******** for security purposes.

eTransfer Settings

DKJ Sensei includes a feature to import eTransfers into judoka financials. If you choose to use this feature the eTransfer Details section must be completed.

Mailbox Name: This is the name of your IMAP mailbox. Typically in the format "mail.domainname.extension".
Mailbox Port: Mailbox IMAP port. Typically 993.
eTransfer Email: eTransfer email address used for your club.
eTransfer Pwd: Password used for eTransfer email account. Will always show as ******** for security purposes.

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Help page

Refresh the club mailing list using CPanel details. Only enabled if CPanel details are completed. Also serves to test CPanel credentials.

Import eTransfers using eTransfer Details. Only enabled if eTransfer details are setup and there are new eTransfers to process. Note - this will open a new window/tab.

Edit club details

Add club. Only available for DKJ Sensei Administrator.

Only displayed when in Edit mode. Save your changes and refresh mailing list (if CPanel credentials are correct).

Would you like to save your changes?

Yes No

Date	Belt	Category
			Load

Grading

This page is used for grading techniques and belts.

Date: Date. Click on date to set grading date.
Belt: Belt being graded. Click on belt to select belt being graded.
Category: Category (Tachi Waza, Ne Waza, Ukemi, Kata or Belt). Click on category to select category.
Filter by judoka...: Filter list of judokas

Once date, belt and category are selected, click on Load button to load list of judoka to be graded. The filter field can be used to filter the judoka displayed on the screen.

Changes in this window are automatically saved.

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Choose a Category

Techniques (Tachi-waza, Ne-waza, Ukemi, Kata)

Belt Promotions

Choose a Belt

Are you sure you want to promote to ? Judoka has that have not been signed off for this belt.

Yes No

Settings

This page shows details about your DKJ Sensei App configuration.

Admin Open judoka list

Admin Change your password. This changes your password only. Your club code is setup in the Club page.

Admin Edit news feed

Clubs Edit details about your club

Administer your club financials

Take attendance

Financials Grade for belts

Admin Run Reports

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Help page

Judoka List

This page shows all the judoka that are setup in the DKJ App for your club.

Click on a column header to sort.

Enter part of a judoka name or member number to filter list.

Click on a judoka to make changes.

Header Icons:

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Add Judoka

Import Judoka

Export Judoka

Name

First Name *

Last Name *

Male Female

...

Delete

Address/Phone/Email

Address

City

Prov

Postal

Phone

Phone 2

Email 1 *

Email 2

JudoBC Member #

Notes/ETransfer Internal Note Note to Judoka ETransfer Answer

Joined Club	Left Club	Birthdate *
Active?	Admin?	Half?

Judoka Detail

This page shows details for the selected judoka.

Press the button to enter edit mode.

In Edit mode click on Pick to take a photo of judoka (if your device has a camera) or choose a file image from your image library. Click on Pick to delete photo of judoka.

Required fields

First Name
Last Name
Email 1
Birth Date
Active?: Checking this field allows judoka to login. Unchecking prevents login.
Admin?: Checking this field makes judoka a sensei.
Half?: Checking this field allows judoka to earn half belts (stripes).

Remaining Fields

Internal Note viewable only by the club administrators
Note to Judoka can be edited by the club sensei and viewed by both the sensei and the judoka
ETransfer Answer answer to eTransfer question

Buttons

The Check and marks on the buttons indicate whether or not all the techniques within that category are signed off for the judoka's next belt.

To sign-off a technique, record fees/payments or record event results click on one of the following buttons.

Belts Belts. The belt colour on the button indicates the judoka's next belt.

Tachi Waza

Ne Waza Ne Waza

Ukemi Ukemi

Kata Kata

Financials Fees & Payments (if enabled in Club Setup)

Results Results (if enabled in Club Setup)

Email Send email to judoka (if email address present). Send Email popup may include buttons to paste fees due and/or standard welcome message.

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Help page

Edit Judoka

Save Judoka

Delete Judoka

Send Email to

Cancel Send

This action will remove all judoka history, belts, techniques etc from DKJ Sensei. It is recommended that you set judoka to Inactive (uncheck 'Active?' checkbox) unless you are sure they will not come back to club. Are you sure you want to delete this judoka?

Yes No

Would you like to save your changes?

Yes No

News

This page is used to maintain the news feed displayed at the bottom of the profile window. Up to 5 News Items can be setup.

Press the button to enter edit mode.

The fields are:

Disp?: Check this box to display or not display the News Item.
Disp Date: This date displays in the News Item header.
Eff Date: This date controls when the News Item displays in the news feed. It will not be displayed until that date is reached.
Exp Date: This date controls when the News Item will no longer be displayed in the news feed.
Image: This field is optional. If it contains an image that image will be displayed on the news feed. Click on the Camera icon to add a picture; the X icon to delete a picture. PNG, JPG and GIF image types are accepted.
News Item: This the text of the News Item.
URL: This field is optional. If it contains a URL (web site address) the News Item will include a link to allow user to jump to that web site.

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Edit News Feed

Only displayed when in Edit mode. Save your changes and email mailing list.

Would you like to save your changes?

Yes No

Profile

My Belts

My Next Belts

My Results

Fees & Payments

Administration

Profile

My Progress

Header Icons

Note from Sensei

DKJ Sensei

Login

Login

Forgot Password

Set Password

Set Password

Import Judoka

Import Judoka

Judoka Belts

Tachi Waza

Ne Waza

Ukemi

Kata

Belt Detail

Katas

Katas

Throws

Tachi Waza

Holddowns

Controls

Breakfalls

Ukemi

My Belts

My Belts

Judoka Belts

My Results

My Results

Katas

Kata Detail

Throws

Tachi Waza Detail

Controls

Control Detail

Breakfalls

Ukemi Detail

Fees & Payments

Judoka Fees & Payments

Edit Fee/Payment

Edit/Delete Judoka Fee/Payment

Adds Fees & Payments

Add Judoka Fee/Payment

Payment Types

Payment Types

Edit/Delete Payment Type

Edit/Delete Payment Type

Add Payment Type

Add Payment Type

Items

Items

Edit/Delete Item

Edit/Delete Item

Add Item

Add an Item

Annual Item Costs

Annual Item Costs

Edit/Delete Annual Item Cost

Edit/Delete Annual Item Cost

Add Annual Item Cost

Add an Annual Item Cost

Edit/Delete Result

Edit/Delete Result

Add Result

Add Result

Club Details

Club Settings

Email Settings

Mailing List Settings

eTransfer Settings

Club Details

Required Fields